When using Notion with a 100% remote team, what's your best practice in organizing and sharing?

We have built a product turning your Notion into a micro-training hub that send mobile cards over auto SMS. Would be great to get feedback from teams that use Notion efficiently.

Hi @codo_hana , we used to create our own projects and a few templates but then we started having a lot of old things everywhere. Some months ago we bought The Futur's Notion Operating System and it's working great for us! In some parts it has many features we don't use, but overall has been a great choice.

Here are few tips and tricks which will help you get more organized and optimized Use clear and consistent naming conventions for your pages and folders. This will make it easier for team members to find the information they need. Use tags and filters to organize your content. This will allow team members to quickly find the information they need, even if they don't know the exact name of the page or folder. Create a central hub for all of your team's documentation. This could be a single Notion workspace or a shared folder in Notion. This will make it easy for team members to find the information they need, regardless of their role or location. Use Notion's commenting and collaboration features to keep everyone in the loop. This will help to ensure that everyone is on the same page and that no one is working on outdated information. Set up regular check-ins with your team to discuss progress and make sure that everyone is on track. This will help to keep your team organized and productive, even if they are not working in the same location.

When you have a page with a database set up - you'll find that people like to use it differently. This can sometimes lead to people 'saving for everyone' when using their own filters. I would encourage the team to set up their own dashboard and include a copy of the database, that way they can filter it how they like without changing the main view for everyone else 🙂

Document everything. Prioritizing keeping a virtual workspace as clean as a physical one ––– everyone needs to focus on maintenance. Build a writing culture. Notion can increase async activity and reduce calls, which is a major time saver.

To maximize organization and sharing on Notion with a remote team, establish a main workspace where you create folders for different projects or topics and ensure everyone has access to them.

hey sis, Notion is a great tool for remote teams. here's what's worked for me: 1. structure: have a top-level page with a clear hierarchy. project docs, meeting notes, to-dos, team resources - all with their own spaces. clarity = power. 2. onboarding: a dedicated space for new team members. links to essential docs, team directory, onboarding tasks. make it easy to dive in. 3. templates: they're your friend. create reusable blocks for meeting notes, project planning, etc. keeps things consistent. 4. database views: projects, tasks, ideas - track them all. use filters, sorts, and views. gives a clear snapshot of the action. 5. sharing and permissions: know who needs access to what. don't shy away from the granular permissions. it's for the best. 6. engagement: not just for work. have a space for team wins, shoutouts, virtual coffee chats. inject some life into it. but remember, it's about the team, not the tool. experiment, gather feedback, iterate. make it work for you. rock on, Karim

Stay on top of things by establishing a routine for team members to review and update shared Notion pages collectively.

Save time and ensure consistency by making use of Notion's template functionality, which allows you to create standardized structures for recurring tasks or projects.

Establish clear folders and sub-pages for different projects: Keep things organized by setting up separate folders and sub-pages in Notion for each project.

Make finding information a breeze by utilizing tags and filters in Notion to categorize and sort content.

Foster collaboration within your remote team by leaving comments and using the mention feature (@) in Notion to involve specific team members in discussions.